Privacy and Personal Data Protection Statement
Messrs Vivian & Shin
General
1.1 At Messrs Vivian & Shin, safeguarding our clients’ interests and maintaining the security and confidentiality of client information are fundamental principles of our legal practice. Your personal data is protected with utmost priority.
1.2 This Personal Information Collection Statement (“Statement”) outlines:-
• The purposes for collecting your personal data (“Personal Data”) in connection with our services and this website;
• To whom your Personal Data may be transferred; and
• How to request access or correction to your Personal Data.
Types of Personal Data Collected
2.1 The types of Personal Data collected by Messrs Vivian & Shin may include:
• IP addresses or device identifiers;
• Full name;
• Email address;
• Telephone number;
• Residential or office address;
• Nationality or citizenship;
• Photographs or audio/visual recordings.
2.2 Providing your Personal Data is voluntary. However, failure to supply necessary Personal Data may limit our ability to provide effective legal services or involve you in our marketing activities.
2.3 You are responsible for ensuring the accuracy, completeness, and currency of all Personal Data you provide, as inaccuracies may adversely affect our service delivery and interactions with you.
Purpose and Usage
3.1 We collect, process, and use your Personal Data for:
• Provision of legal services;
• Client registration and onboarding;
• Recruitment and processing job applications;
• Billing, invoicing, and payment collection;
• Security management and access control;
• Communication security;
• Enhancing client communications and understanding client preferences;
• Professional references for legal directories;
• Legal proceedings and protection of legal rights;
• Compliance with legal and regulatory obligations, including anti-money laundering requirements;
• Insurance coverage purposes;
• Website usage monitoring and analytics;
• Legitimate business interests such as risk management, client relationship management, and credit control;
• Preventing or responding to security threats, fraud, or illegal activities;
• Addressing complaints or queries;
• Related activities essential for business operations.
3.2 Personal Data may also be sourced from publicly available databases and platforms (e.g., media, LinkedIn, public registries).
3.3 We may market directly to you in your professional capacity if relevant to your employment or engagement.
3.4 Your Personal Data remains confidential and will only be disclosed with your consent, for purposes stated in this Statement, or if required by law or regulatory obligations. Messrs Vivian & Shin will not sell your Personal Data to third parties.
3.5 Personal Data will only be used for other purposes with your explicit consent, if directly related to the original collection purpose, or as permitted by law.
Transfer of Personal Data
4.1 Your Personal Data may be transferred to:
• Employees, partners, and officers of Messrs Vivian & Shin;
• Insurers, bankers, auditors, and external advisors;
• Third-party service providers, including administrative, HR, IT, analytics, cloud services, and telecommunications;
• Legal representatives, experts, or foreign law firms involved in your matters;
• Regulatory bodies, government agencies, or professional bodies as required by law;
• Persons requesting professional references (with your consent);
• Entities assisting in anti-money laundering, fraud prevention, or credit assessment.
4.2 Transfers may include jurisdictions outside Malaysia, potentially subject to differing data protection laws. We strive to ensure these transfers meet appropriate data protection standards.
Cookies
5.1 Cookies are small data files sent to your computer/device when accessing our website to enhance your browsing experience and site functionality.
5.2 Cookies help remember your preferences, improve site navigation, optimize content presentation, and track interactions for analytical purposes.
5.3 Our cookies:
• Store your site preferences (language, layout);
• Track website usage to enhance content and design;
• Analyze user preferences and behaviors.
5.4 We utilize both session and persistent cookies for essential, functional, and performance purposes.
5.5 Third-party cookies used include:
• Google Analytics for traffic and site usage analysis;
• E-marketing cookies for email communications;
• LinkedIn Insight for audience engagement and ad performance tracking.
5.6 By using our website, you consent to cookie usage unless expressly withdrawn via browser settings. Refusal may impact site functionality and user experience.
Access and Correction
6.1 You have the right to:
• Request access to your Personal Data unless exempt by law;
• Request corrections if your Personal Data is inaccurate or outdated.
6.2 Contact our Data Protection Officer for data access or corrections:
Data Protection Officer:
Messrs Vivian & Shin
No. 31-8-22, the CEO,
Lebuh Nipah 5, Jalan Sg Nibong,
11950 Bayan Lepas, Penang,
Malaysia.
Email: admin@vslaw.com.my
6.3 We reserve the right to charge a reasonable fee for processing access or correction requests.
Additional Information
7.1 This Statement highlights essential information about your Personal Data and our privacy practices. For further details, contact our Data Protection Officer.
7.2 Messrs Vivian & Shin may revise this Statement periodically. Regularly check for updates.
7.3 Messrs Vivian & Shin adheres strictly to the Personal Data Protection Act 2010 (PDPA) of Malaysia.
7.4 References to “we”, “us”, or “our” denote Messrs Vivian & Shin, Advocates & Solicitors, a Malaysian law firm regulated by the Bar Council of Malaysia.